Brian King Engineering - Contract Management & Programming System

CONTRACT MANAGEMENT
A contracts manager is appointed for each assignment, he will plan and control the complete labour and material requirement for each task within a given project. The appointed site supervisor will, in conjunction with the contracts manager, ensure that the installation is carried out to the highest standard and on programme.

PROGRAMME & PROGRESS
On award of a contract the project will be programmed into the company's overall workload and a review of the current company resources will take place. In the event of a short fall in resources i.e. manpower or plant the relevant action will be taken in order to resolve the situation.

A contract programme will then be produced highlighting any key areas of concern and also indicating specific dates for release of information. The contract will be closely monitored and progress reports will be produced as required. A longterm Delivery Schedule will also be produced showing the latest dates for order, delivery times, and expected on-site dates for all capital items and P.C. items.

DOCUMENT AND DRAWING CONTROL
a) Documents:
All incoming correspondence is date stamped and passed to the contracts manager for action and filing in the relevant project file.

b) Drawings:
On receipt of drawings they are date stamped, logged on the drawing register, copied and the copy sent to site for site supervisor to up date his files, superseded drawings are marked as such and stored so as to prevent inadvertent use.

c) Variations:
When revised drawings are received they are checked against the previous issue and all changes are costed and noted in the project file. On each progress application claim the up to date cost of variations and a schedule of same is included so as to keep the design team fully aware of all ongoing costs.

PROCUREMENT AND PURCHASING
The site supervisor is responsible for the timely requisitioning of materials. On receipt of a requisition the contract manager will check the specification and order the materials from the supplier who can best meet the specification and delivery requirements. The company maintain a list of suppliers who generally comply with one or more of the following criteria.

1. Quality Assured Company
2. Previously supplied equipment and are known to the Company
3. Directly asked for by the Specification/Client.

MATERIAL CONTROL
This covers the action of verifying that the materials delivered match the requirements of the purchase order. All materials arriving on site will be checked and then stored until needed for installation. Any materials received without checking will be signed for as unchecked and will be segregated from other materials until they can be checked. Materials, which do not meet the specification or purchase order conditions, will be marked for return and the supplier notified. All signed delivery dockets will be forwarded to the office for processing.

TESTING AND COMMISSIONING
The contracts manager will ensure that the personnel engaged in inspection and testing activities are experienced in the relevant procedures. All test equipment is fully calibrated and checked for faults regularly. Testing and commissioning schedule can be produced as required.

AS INSTALLED DRAWINGS
Changes made to the drawings and final locations of installed equipment, will be noted and modified by our in house CAD operator. Final sub-circuit references will be added to the drawings and any construction references removed. The drawings will provide a complete and accurate record of the as installed status of the completed contract.

MAINTENANCE MANUALS
A complete and comprehensive manual will be assembled during the course of the contract, containing all the relevant information relating to the equipment used on the project. Test and commissioning certificates from the specialist suppliers will also be included in the manual.